Functions of SRS

I) PERIODIC SCIENTIFIC SESSIONS : During each academic term of the college there shall be a fortnightly meeting of the members of the S.R.S. These will be held on pre- fixed days and at the pre-fixed time. The actual days and timing of such meetings for the succeeding academic term shall be fixed at the General Body meeting of the mem bers at the close of preceding academic term. The days and timings are to be so fixed as not to interfere with regular teaching programmes as per the time-table in force. marginal adjustment by each department may be requested . Such fortnightly meetings are meant for presentation of interesting clinical cases, research projects/reports, pre- view of presentations of papers scheduled to be presented elsewhere in conferences / meets, summaries of the research activities and observations.

II) CONTINUED MEDICAL EDUCATION (C.M.E)

a) ORGANISING SYMPOSIA /PANEL DISCUSSION : From time to time the S.R.S. will organise from amongst the staff update programme involving various disciplines ; such activities be once in six months or so.

b) WORKSHOP AND CONFERENCES : Academic activities such as workshop/s, con ference/s (Regional/Zonal/State level /National) that are organized by any of the Dept. shall be done under the auspices of SRS. SRS by itself will not play the role of sole/ Principal organiser. But it will as co-ordinating associate in the conduct and help the organiser in respect of mobilising audio visual aids, floor co-ordination and such organisational aspect.

c) GUEST LECTURES : These also be held periodically and regularly.

III) PERIODICAL PUBLICATION : Under the banner of SRS a Medical periodical "Analytica Medica" shall be published. The objective of periodical is to serve as forum for publishing original research articles by the staff, update reviews (brief edited pro ceedings of symposia, panel discussion conducted by SRS, informative abstracts from other journals, and such matters of academic interest. SRS will constitute an editorial board of one chief editor, (elected/nominated by GB) and two associate editors (nomi nated by chief editor) to represent by rotation, clinical, preclinical and para clinical disciplines. Ordinarily the tenure of editorial board shall be 3 years and vacancy of CE shall be filled by election except when vacancy occurs before closure of the tenure ; in case of the latter the President of SRS shall nominate a person for the balance period.

Editorial Board shall in turn constitute an advisory and review board selecting various staff to help the E.B. in reviewing articles as referee/s.

A) DUTIES, RESPONSIBILITIES AND POWERS OF CHIEF EDITOR : In collaboration and assistance of associate editors he/she shall.

a) formulate instructions to authors.

b) invite, arrange for procuring from the staff members and other professional colleges articles (original, review etc., ) and other matter for publication.

c) arrange for review of the articles by sending them to appropriate referee/s within /out side college staff for opinion.

d) Process the article for printing or further disposal in the light of referee's comment. Even if a referee has recommended acceptance of an article, there is no binding on Chief Editor that he /she should publish it. However ; ordinarily acceptance /rejection of an article is in the light of referee/s opinion. Editor however can refer the article to another referee for second opinion. Chief Editor decision is final in case of controversial opinion by referee/s.

e) Arrange for printing publishing and proper distribution of each issue to all eligible members of SRS and other subscribers and other addressees.

f) Maintain all accounts, stock register, despatch register postal expenses, number of copies of each issue printed, despatched and balance remaining.

g) Finalise advertisement tariff in consultation with E.B. for formal approval by President of SRS.

h) Contact various advertisers. Decision as to accept/not an advertisement is left to the discretion of C.E.

i) Chief Editor shall be ex-officio member of Executive committee of SRS as long as he/ she holds C.E. post and participate in all the deliberations of the E.C.

j) C.E. is free to take decision and act in all routine matters of Journal production, publi cation and distribution, provided these decisions and actions are within the policy, financial and other guidelines and limitations laid down by S.R.S. from time to time.

B) SRS through College/Hospital administative setup provide place, furniture and ministerial hands to C.E. to carry on the Journal work.

C) Organisers of CME, Workshop, Conferences etc. are encouraged to publish the proceedings, manuals, write-ups under the banner of the journal, provided C.E. EB and EC approve the same. However, the onus of getting the matter, processing it, proof reading and distribution of the issues to delegates etc.,., shall be of the organisers and not of C.E. /EB. All such publications shall be treated as special issues /numbers, the production cost of which will be met by organisers of that particular CME /Workshop/ Conference. The income through advertisements included in special issue shall belong to the organisers of the Conference/CME etc., However the organisers shall pay 05 % of saving to the journal. Such issues will not be sent to routine members or subscribers.

D) Neither C.E. /EB shall be solely responsible in raising the money needed for publishing the Journal is to be conjointly done by Chief Editor, and President of SRS and terms and conditions shall be arrived at by the above members conjointly. The contract deal shall be conjointly signed by C.E. and President of SRS for and on behalf of SRS.

IV) RESEARCH ACTIVITY : Another functional aspect of SRS is to encourage, co-ordinate and document various research projects that are going on or proposed to be started by any department. Similarly, it will also bring to the notice of the staff any information it may have regarding funding sources. One of its important job is to contact funding bodies like ICMR, State Board for Medical Research, UGC, University and get information about terms and conditions for grant of funds. Further, from time to time it will enquire with dept., about new projects being started and progress of the earlier projects.

There shall be a Research Cell created under SRS to look after the work of research, Chairman of Research Cell is primarily involved and responsible in implementing the resolutions of SRS in respect of research activities. The post of Chairman is filled by election, like any other member of E.C. and will be Ex.officio member of E.C. Research Cell shall also Constitute institutional Ethical Committee (Review Board) to review and okay nay research involving human beings (Students /Staff /Patient/Volunteers etc.,) Any such clinical research involving human beings as subject of study must first be approved by the ethical committee.